> For the complete documentation index, see [llms.txt](https://docs.ruler.nl/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.ruler.nl/administration/users.md).
# Users
Add users, set their role and departments, and grant extra permissions.
**Users** shows everyone on your organisation's Ruler account, with their e-mail address, departments, status, user type and any extra permissions. The number of used and available seats is shown at the top. You can also **Export** the list.
The Users page
## Adding a user
{% stepper %}
{% step %}
### Open the form
Click **+ New user** at the top right.
{% endstep %}
{% step %}
### Enter the details
Fill in first name, last name and e-mail address, and choose the user's language: Dutch or English.
{% endstep %}
{% step %}
### Choose the user type
Select the user type under **Type**. See [User roles and access](/getting-started/roles-and-access.md) for what each type can do.
{% endstep %}
{% step %}
### Assign departments
For each department, choose **Active**, **Passive** or **No access**. An active user can do everything in that department; a passive user cannot see the department's content but can be assigned tasks from it.
Adding a user and choosing their departments
{% endstep %}
{% step %}
### Save and invite
Click **Save and invite**. The user receives an activation e-mail.
{% endstep %}
{% endstepper %}
## The user detail page
Click a user's name in the overview to open their detail page. It shows their name, e-mail address, role, whether they get an e-mail as soon as a task is assigned to them (**Immediate assigned task e-mail**), their departments, permissions and functionalities, and their e-mail frequency.
A user's detail page
* Click **Edit details** to make all fields editable, change what you need, and **Save**.
* Click **Delete user** to remove the user from the account.
## Extra permissions
Under **Permissions** you can grant rights beyond the user's role:
* **May archive inbox items**: lets the user archive alerts, including several at once
* **May delete risk assessments and reviews**
* **Can access signaling**: access to the Signalling module
* **Can access inbox and task control**: access to the Control module
* **Can access monitoring reports**
The **Functionalities** section lists optional functionality for the user, such as **Internal alerts**.
## E-mail frequency
The **E-mail frequency** section sets how often the user receives e-mails about **Alerts**, **Tasks for this week**, **Task deadlines** and **Completed tasks**.
